Recruiting Operations Coordinator

Bjak bjak.my Open

Remote Hong Kong Bandar UtamaBeijing +2 Full-time Mid-level Recruiting & Talent Acquisition

At a glance

Mid-level Recruiting & Talent Acquisition role at Bjak. Remote, Hong Kong · full-time.

Pay not stated Recruiting & Talent Acquisition salary

RoleRecruiting & Talent Acquisition

SeniorityMid-level

LocationHong Kong

WorkplaceRemote

EmploymentFull-time

PostedOct 26, 2026

Also hiring inBandar Utama, Beijing, London, Seoul

Role brief

remoteroles summary, based on the employer's posting.

What you'll do

Arrange interview schedules across applicants, interviewers and hiring teams
Keep candidates informed as they move through the hiring process
Maintain accurate ATS records and workflows, and monitor hiring pipelines for follow-up
Prepare recruiting updates and metrics, support recruiters and hiring managers, and flag process delays
Recommend ways to improve hiring operations and protect a strong candidate experience

What you bring

Background in recruiting coordination, talent acquisition, operations or administrative support
Strong organization, project coordination, detail management and follow-through
Clear written and spoken communication, with the ability to handle competing priorities
Comfort using ATS platforms and spreadsheets

Who this fits

This hands-on coordinator role suits someone who takes initiative, works independently and moves quickly while keeping hiring details organized. Interviews may take place virtually or onsite.

From the employer

About Act

There are over 5 billion users using basic applications today such email, notes, tasks, calendar and they're not AI-native. Our mission is to build proactive applications for anyone in the world, who are not used to complex prompting. We aim to bring intelligence to conversations, errands, organising and workflows, with minimal to no prompting.

Our first application is an agent-first mobile communication app. We believe building applications that users use daily for communication, coordination and collaboration needs will help integrate AI into their lives. The net effect is to eliminate misinformation, achieve low coordination costs, enable high quality tasks and collaboration at scale with minimal or little prompting.

About the Role

We are looking for a Recruiting Operations Coordinator to help scale our hiring.

You will be responsible for keeping hiring operations running efficiently across multiple functions and markets. This includes interview coordination, ATS management, candidate communication, reporting, recruiter support, and maintaining high-quality hiring processes.

This role is ideal for someone who enjoys bringing structure to fast-moving environments and takes pride in execution and attention to detail.

What You Will Be Doing

Coordinate interviews across candidates, interviewers, and hiring teams.
Manage candidate communication throughout the hiring process.
Maintain ATS data quality, workflows, and hiring records.
Track hiring pipelines and ensure timely follow-ups.
Support recruiter and hiring manager operations.
Prepare hiring reports, summaries, and recruiting metrics.
Identify process bottlenecks and recommend improvements.
Help maintain a high-quality candidate experience.

What You Will Need

Experience in recruiting coordination, talent acquisition, operations, or administrative support.
Strong organisational and project management skills.
Excellent attention to detail and follow-through.
Ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills.
Comfortable working with ATS platforms and spreadsheets.
High ownership and willingness to take initiative.

How We Work

The best products in the world are built by small, highly capable teams.

We operate with high talent density, high ownership and high standards. We value people who can think independently, move quickly and solve problems without waiting for instructions.

This is a hands-on environment. Everyone is expected to contribute directly to the company's success.