Payroll Specialist - Remote
DirectMeds Open At a glance
Mid-level Payroll role at DirectMeds. Remote, United States · full-time · $75,000–$80,000 base.
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What you'll do
- Run weekly payroll for employees across multiple states and legal entities, keeping payments accurate and on schedule
- Review payroll routines for errors, then build clearer procedures, checklists, calendars, controls and records
- Trace pay issues across employee data, timekeeping, benefits, deductions and HR systems, then resolve them
- Handle multi-state tax compliance, year-end W-2 work and payroll reconciliations with Finance and People Operations
- Answer employee pay questions and find ways to reduce repeat errors and simplify payroll work
What you bring
- At least three years processing payroll directly, including payroll covering multiple states
- A track record of improving or establishing payroll procedures in a fast-moving, growing or startup setting
- Working knowledge of payroll compliance, tax withholding, deductions and reporting
- Experience with payroll software and HR information systems, plus strong spreadsheet skills
Who this fits
This remote, full-time role suits a detail-focused payroll professional comfortable handling sensitive employee and financial information. You’ll work across states and legal entities, partnering with Finance and People Operations.
From the employer
About DirectMeds
DirectMeds is a fast-growing healthcare company with over 500 employees across multiple states and legal entities. As we continue to expand, we're focused on strengthening our operations, improving efficiency, and building scalable processes that support our continued growth.
We are seeking an experienced, detail-oriented Payroll Specialist to join our People Operations team. The ideal candidate is someone who takes ownership, thrives in a fast-paced environment, and has a proven track record of identifying payroll discrepancies, improving existing systems, and implementing reliable processes that ensure accuracy, compliance, and efficiency.
Payroll Specialist
DirectMeds | Remote | Full-Time
Compensation: $75,000–$80,000 annually
Reports to: Head of People
Key Responsibilities
- Manage and process accurate, timely weekly payroll for 500+ employees across multiple entities and states.
- Review existing payroll procedures, identify discrepancies and areas for improvement, and implement effective solutions.
- Develop and maintain standardized payroll processes, checklists, calendars, internal controls, and documentation.
- Investigate and resolve payroll discrepancies involving employee records, timekeeping, benefits, deductions, and HRIS integrations.
- Ensure compliance with federal, state, and local payroll regulations, including multi-state tax withholding and reporting requirements.
- Support payroll setup and compliance requirements as the company expands into additional states.
- Coordinate year-end payroll activities, including W-2 preparation, payroll reconciliations, and required reporting.
- Partner closely with Finance and People Operations to ensure accurate payroll reconciliations, general ledger mapping, and approvals.
- Respond to employee payroll inquiries professionally, accurately, and in a timely manner.
- Continuously identify opportunities to streamline payroll operations, improve accuracy, and reduce recurring errors.
Required Qualifications
- Minimum of 3 years of hands-on payroll processing experience, including multi-state payroll.
- Experience working in a fast-paced, high-growth, or startup environment.
- Demonstrated success improving, rebuilding, or implementing payroll processes and procedures.
- Strong understanding of payroll compliance, tax withholding, deductions, and reporting requirements.
- Experience working with payroll software and Human Resources Information Systems (HRIS).
- Strong analytical, reconciliation, and problem-solving skills.
- Proficiency with Microsoft Excel or Google Sheets.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage confidential employee and financial information with professionalism and discretion.
Preferred Qualifications
- Experience managing payroll across multiple legal entities.
- Previous experience within the healthcare or pharmacy industry.
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
- Experience implementing payroll controls, process improvements, or system integrations.
Compensation
Annual Salary: $75,000–$80,000, based on qualifications and experience.
Direct Meds is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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