Payroll & HR Operations Specialist
At a glance
Mid-level People Operations & HRIS role at Arlo Partner Clinics. Remote · full-time.
Pay not stated People Operations & HRIS salary
remoteroles summary, based on the employer's posting.
What you'll do
- Complete semi-monthly payroll in Rippling across provinces and entities, resolving pay issues before each release
- Check clinician commission figures against clinic billings, and keep the calculation workbook clear for employees
- Review time entries, overtime and holiday pay, following up with clinic managers on gaps or unusual records
- Manage employee arrivals and exits, benefits, personnel files and leave, plus headcount and labour cost reports
- Configure payroll for incoming clinics, run parallel cycles and take responsibility for their first on-time, accurate payroll
What you bring
- At least five years of end-to-end payroll work in Canada
- You have checked commissions or other variable earnings before payroll is processed
- You have handled hourly pay and time records, including overtime and statutory holiday calculations
- You have administered onboarding, benefits enrolment and employee files
- You understand BC employment rules well and can use Excel proficiently
Who this fits
This remote, mid-level role suits someone ready to split their time between payroll ownership and hands-on HR administration. You should be comfortable meeting deadlines, applying policies consistently and improving processes.
From the employer
About Us
Arlo is building Canada's leading partnership-focused group of physiotherapy and musculoskeletal clinics. We partner with exceptional clinic owners to build on what makes their clinics successful - their people, local reputation, and commitment to outstanding patient care.
Our approach combines the strength of local clinics with the support of a broader team. We provide centralized expertise in finance, HR, recruiting, marketing, and technology, giving clinic leaders more time to support their teams, care for patients, and grow their practices. Each clinic retains its local identity, culture, and clinical autonomy.
Together, we're creating a network where clinicians can build rewarding careers, clinic owners can shape their next chapter, and patients can access exceptional care.
About the role
You will own payroll and support HR operations across our growing clinic network. Approximately half your time will focus on semi-monthly payroll for clinicians on variable compensation, hourly clinic staff, and salaried employees across multiple locations, entities, and provinces. The other half will cover onboarding, offboarding, benefits, employee records, and leave administration. You’ll be a friendly, approachable resource for our people, answering questions with patience and care and helping them feel supported. You'll also strengthen our processes and controls and bring new clinic partners onto Rippling.
What you'll do
Payroll cycles
- Run semi-monthly payroll end to end in Rippling across multiple entities and provinces
- Process new hires, terminations, rate and status changes, deductions, adjustments and off-cycle runs
- Review and release each run, resolving discrepancies before pay date; produce ROEs, T4s and year-end filings
Commission and variable pay
- Prepare and upload clinician commission inputs into Rippling each cycle using our commission workbook
- Validate workbook outputs against clinic billings and resolve discrepancies before each payroll run
- Maintain the workbook and document calculations clearly so clinicians can understand their pay
Hourly staff and time
- Review timesheets, overtime, statutory holiday pay and shift coverage before each run
- Apply BC and Alberta employment standards
- Proactively resolve missing or unusual time entries with clinic managers
HR operations
- Help administer onboarding and offboarding: Rippling setup, final pay and ROEs
- Administer group benefits, including enrolment, changes, employee questions, and coverage termination
- Maintain employee records and personnel files
- Administer vacation and statutory leaves, and produce headcount, turnover and labour cost reporting
Compliance and new clinic partnerships
- Manage payroll remittances and reporting, including CRA source deductions, BC Employer Health Tax and associated-employer exemption allocation, WorkSafeBC, and WCB Alberta
- Configure Rippling for payroll: pay groups, earnings and deduction codes, pay periods and payroll rules
- Onboard new clinic partners onto Rippling: understand their existing compensation arrangements, configure them in the system, and transition staff onto our semi-monthly payroll schedule and vacation policies
- Run parallel payroll through each transition and own the first accurate, on-time payroll
- Partner with the Controller on payroll-to-GL reconciliation, accruals, year-end and audits
What we're looking for
Required
- 5+ years of Canadian payroll, including full-cycle ownership
- Commission or other variable pay, including validating it before a run
- Hourly and time-and-attendance, including overtime and statutory holiday pay
- HR administration: onboarding, benefits enrolment and employee records
- Strong knowledge of BC employment standards and proficiency in Excel
- Comfort owning deadlines, applying established policies consistently, and identifying opportunities to improve processes
Nice to have
- PCP or PLP designation, and direct Rippling experience
- Multi-entity, multi-location or multi-province payroll, and Alberta standards
- Experience integrating new clinic partners or supporting a payroll or HR system migration
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