Accounts Payable Specialist
At a glance
Mid-level Accounting role at HeadQuarters. Remote, Mexico · full-time.
Pay not stated Accounting salary
remoteroles summary, based on the employer's posting.
What you'll do
- Review vendor bills for accuracy and move them through accounts payable
- Secure payment approvals, send payments through available methods, and keep transaction records current
- Track vendor communications and answer questions about payment progress or problems
- Prepare payment summaries for management and supply documents for internal or external audits
- Look for ways to improve invoice handling and coordinate with teammates to keep processing on schedule
What you bring
- A bachelor’s degree in accounting, finance, or a related area
- At least two years of work in accounts payable or finance
- Working knowledge of Microsoft Office, especially Excel
- Careful attention to detail, analytical ability, and strong organization and time management
Who this fits
This mid-level role suits someone who can manage invoice and payment work independently while coordinating with a finance team and vendors. It is remote in Mexico, with working hours from 9 am to 5 pm EST.
From the employer
At HeadQuarters, we're excited to introduce the role of Accounts Payable. This position is key in streamlining our accounts payable processes and ensuring timely and accurate financial transactions. You will work closely with our finance team to manage vendor invoices, facilitate payments, and ensure transparency in our financial dealings. If you're detail-oriented, organized, and thrive in a fast-paced environment, we want to hear from you!
The working hours for this position are 9 am - 5 pm EST.
Responsibilities:
- Process and manage incoming vendor invoices efficiently and accurately.
- Facilitate payment approvals and execute payments via various methods.
- Maintain accurate records of all transactions and communications with vendors.
- Streamline accounts payable processes and recommend improvements.
- Assist in the preparation of payment reports for management review.
- Collaborate with team members to ensure timely processing of invoices.
- Support internal and external audits by providing necessary documentation.
- Communicate effectively with vendors regarding payment status and issues.
Requirement
- Bachelor’s Degree in Accounting, Finance, or a related field.
- 2+ years of experience in accounts payable or finance roles.
- Proficient in Microsoft Office Suite, with a focus on Excel.
- Strong attention to detail and analytical skills.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively in a team-oriented environment.
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