Executive Marketing Coordinator - Operations Support
At a glance
Mid-level General Marketing role at Pavago. Remote, United States · no salary stated · we estimate $80,000–$135,000 across the United States.
Pavago has not published a salary for this role. The figure below is our estimate, not theirs.
remoteroles summary, based on the employer's posting.
What you'll do
- Keep leadership calendars and schedules in order, and coordinate projects and daily executive tasks
- Plan and publish posts on LinkedIn, Facebook, Instagram and community platforms, then handle replies and comments
- Set up GoHighLevel email sequences for outreach and follow-up, while keeping CRM records, pipelines and leads organized
- Prepare short videos and branded graphics, and organize digital program materials such as guides and workbooks
- Research ideal client profiles and prospect lists, maintain internal tracking, and help with website and campaign updates
What you bring
- You have worked in executive assistance, marketing coordination, operations support or digital marketing support
- You are proficient with Google Workspace and have used GoHighLevel or a comparable CRM or marketing automation platform
- You can use Canva and basic video-editing tools, and understand coordination across LinkedIn, Facebook and Instagram
- You communicate clearly in written English and bring strong organization, follow-through and independent execution
Who this fits
This role suits someone who can balance executive support with hands-on marketing coordination and keep multiple tasks moving accurately. You’ll work remotely from Colombia, Mexico, Brazil, Costa Rica or Jamaica, during U.S. business hours with PST required. The work is execution-focused and involves direct support for leadership.
From the employer
Executive Marketing Coordinator – Operations Support
Type: Full-Time Remote | Working Hours: U.S. Business Hours (PST Required)
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
About This Opportunity:
Join a growing entrepreneurial business as their Executive Marketing Coordinator and play a key role across marketing operations, executive support, content coordination, and digital execution.
This is a hands-on, execution-focused role for someone who thrives in fast-moving environments, loves staying organized, and takes ownership of getting things done accurately and on time.
You’ll work directly with leadership while supporting social media management, CRM workflows, content coordination, lead generation support, and day-to-day operational execution. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable balancing multiple priorities without losing momentum.
If you enjoy marketing operations, executive support, social media coordination, CRM management, and helping businesses run smoothly behind the scenes — this role is for you.
What You’ll Do:
• Support day-to-day executive operations including calendar management, scheduling, and project coordination
• Create, schedule, and publish content across LinkedIn, Facebook, Instagram, and community platforms
• Manage social media engagement, direct messages, comments, and community interactions
• Build and manage email workflows using GoHighLevel for outreach campaigns and follow-ups
• Support CRM management, pipeline tracking, and lead organization
• Edit and produce short-form video content and branded graphics using Canva, Veed, OpusClips, or similar tools
• Organize digital program materials, guides, workbooks, and participant resources
• Conduct research to build Ideal Client Profiles (ICPs) and prospect lists for lead generation
• Maintain organized documentation, tracking sheets, and internal systems
• Handle inbox management, prioritize urgent matters, and ensure no important follow-up is missed
• Assist with minor website updates, campaign setup, and platform support tasks
• Collaborate with leadership to improve operational efficiency and workflow organization
What You Bring:
• Experience in executive assistance, marketing coordination, operations support, or digital marketing support roles
• Experience supporting founders, coaches, consultants, or entrepreneurial businesses is strongly preferred
• Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience using GoHighLevel or similar CRM/marketing automation platforms
• Proficiency with Canva and basic video editing tools (Veed, OpusClips, CapCut, or similar)
• Strong understanding of LinkedIn, Facebook, Instagram, and social media coordination
• Excellent written English communication skills with strong attention to detail
• Strong organizational and multitasking skills in fast-paced remote environments
• Self-motivated, proactive, and comfortable working independently
• Strong follow-through and execution discipline with minimal supervision
Nice to Have:
• Experience with lead generation or outbound prospect research
• Familiarity with community management or membership-based businesses
• Experience supporting webinars, coaching programs, or digital products
• Basic understanding of paid advertising setup and campaign support
• Experience with project management tools such as ClickUp, Asana, or Trello
Key Success Metrics:
• Consistent and timely social media and marketing execution
• Clean, organized, and accurate CRM and workflow management
• High responsiveness across lead and participant communication
• Zero missed follow-ups or scheduling errors
• Organized digital assets, systems, and program materials
• Strong leadership confidence in operational reliability and execution quality
Why You’ll Love This Role:
• Work directly with entrepreneurial leadership in a fast-growing business
• Gain exposure across marketing, operations, executive support, and content execution
• Own meaningful operational responsibilities with clear impact on business growth
• Remote flexibility with established systems and collaborative workflows
• Opportunity to improve processes and grow into a larger operational role over time
• Creative and operational balance with room for initiative and ownership
Ready to help drive marketing execution and operational excellence? Apply now with examples of your coordination, marketing, or operations support experience.
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