Operations AR Payroll Specialist | WFH (A-KADA)
At a glance
Mid-level Payroll role at Sourcefit. Remote, Philippines · full-time.
Pay not stated Payroll Specialist salary
remoteroles summary, based on the employer's posting.
What you'll do
- Process vendor invoices and subcontractor payments, matching bills to purchase orders and job cost codes
- Prepare client invoices and progress billings, then follow up professionally on payment timing and open balances
- Coordinate with project managers to confirm billing details, answer questions and keep collections moving
- Run payroll for field and office staff, tracking hours, labor allocation and overtime
- Help with job costing, project closeout, month-end reporting and financial recordkeeping
What you bring
- You have two to five years of accounts payable, accounts receivable and payroll experience
- You understand job costing and accounting for project-based work
- You can use QuickBooks Online or comparable accounting software and work confidently in Excel or Google Sheets
- You handle large transaction volumes accurately and communicate clearly with clients and internal teams
Who this fits
This role suits an organized, detail-focused communicator who can follow through across billing, payroll and project support. Construction or trades experience is strongly preferred. It is a work-from-home role based in Quezon City, with a Tuesday-to-Saturday schedule from midnight to nine a.m. Manila time, and it follows Philippine holidays.
From the employer
Position Overview
This is a people-focused role at the center of our day-to-day operations. The position supports accounts receivable, client
billing and communication, accounts payable, payroll, and project administration in a fast-paced construction
environment. We are looking for an outgoing, articulate, highly organized, and energetic person who enjoys building
relationships, following through, and working closely with clients, project managers, field teams, and vendors to keep billing,
collections, and operations running smoothly.
Job Details
Work Setup: Work-from-home
Schedule: Tuesday to Saturday, 12am to 9am (Manila Time)
Holidays: Follows PH Holidays
Key Responsibilities
Accounts Payable (AP)
• Process high volume of vendor invoices, material bills, and subcontractor payments
• Match invoices to purchase orders and job cost codes
• Track lien releases and compliance documentation
• Maintain vendor records and resolve discrepancies
Accounts Receivable (AR) & Client Communication
• Prepare and send client invoices, progress billings, and change-order documentation accurately and on time
• Build positive client relationships through friendly, professional communication about invoice status, payment timing,
supporting documentation, and outstanding balances
• Work closely with project managers and operations teams to confirm billing details, answer questions promptly, and keep
collections moving forward
• Maintain clear client follow-up notes, aging updates, and action items for internal operations meetings
Payroll
• Process bi-monthly payroll for field crews and office staff
• Track job hours, labor allocation, and overtime
• Handle certified payroll / prevailing wage reporting (if applicable)
Operations & Accounting Support
• Support project teams with job costing, project tracking, billing status, and closeout coordination
• Support month-end close and reporting
• Maintain organized financial records and documentation
Qualifications
• 2–5 years' experience in AP/AR and payroll (construction and Construction trades strongly preferred)
• Familiarity with job costing and project-based accounting
• Experience with QuickBooks Online or similar accounting software
• Strong Excel / Google Sheets skills
• Ability to manage high transaction volume with accuracy
• Outgoing, articulate, and confident communicator who is comfortable speaking with clients and internal team
• Highly organized, energetic, and positive, with strong follow-through and attention to detail
Preferred (Nice to Have)
• Experience with construction software (Textura, Buildertrend, etc.)
• Knowledge of certified payroll / prevailing wage
• Experience supporting multiple concurrent projects
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