Workforce Strategy & Planning Lead
At a glance
Senior role at WellTheory. Remote, United States · full-time · $95,000–$125,000 base.
remoteroles summary, based on the employer's posting.
What you'll do
- Forecast care-team capacity using enrollment patterns, user growth and expected care demand
- Work with care leaders to set productivity expectations and balance caseloads against staffing needs
- Coordinate with product and marketing to plan staffing around upcoming demand
- Use utilization and performance data to identify operational changes, then build tools and workflows to support them
- Shape hiring plans, onboarding ramp schedules and ongoing performance tracking
What you bring
- At least five years in operations, strategy, workforce planning or capacity management, including hands-on workforce models or staffing frameworks
- Strong analytical skills and comfort using Excel or Google Sheets to address staffing questions
- Project management ability and a systems approach to creating processes that can scale
Who this fits
This senior role suits someone who can turn business needs into staffing plans and build new workflows in an early-stage setting. It is fully remote within the United States and works across Care, Product, Marketing and Finance, reporting to the Co-Founder and Head of Ops.
From the employer
About WellTheory
WellTheory is a digital health company helping people with autoimmune conditions take control of their health through personalized care, nutrition guidance, and ongoing coaching. We're a team of 60+ passionate people who care deeply about helping our members reduce symptoms, feel better, and live fuller lives — while helping employers and payors reduce their spend.
About the Role
WellTheory is hiring a Workforce Strategy & Planning Lead to support the growth and efficiency of our Care Team operations. You'll build and manage the forecasting models, planning systems, and operational processes that let us deliver care at scale — while maintaining quality and provider satisfaction.
This role reports directly to our Co-Founder and Head of Ops, and works cross-functionally with Care, Product, Marketing, and Finance to inform staffing decisions, hiring timelines, and operational improvements. As a key member of the operations team, you'll help define how we scale Care delivery sustainably.
What You'll Do
Own workforce capacity modeling and forecasting based on user growth, enrollment trends, and care delivery expectations
Collaborate with Care leadership to define and monitor productivity, caseload distribution, and resourcing strategy
Partner with Marketing and Product teams to anticipate upcoming needs and proactively plan staffing accordingly
Analyze performance and utilization metrics to surface operational improvements
Create scalable tools, dashboards, and workflows that align people and process across the care journey
Support hiring plans, onboarding ramp timelines, and ongoing performance monitoring
You Might Be a Great Fit If You...
Have 5-10+ years of experience in operations, strategy, workforce planning, or capacity management roles, with proven experience managing workforce models or staffing frameworks, ideally in healthcare, tech, or service delivery
Are deeply analytical and enjoy using data to solve complex resourcing challenges — you're comfortable in Excel/Google Sheets, and familiarity with BI tools (e.g., Looker, Tableau) is a plus
Have a systems mindset and enjoy building processes that scale, with strong project management skills and comfort navigating ambiguity in a startup environment
Communicate well across teams and can translate business needs into operational plans
Are energized by working in a mission-driven, early-stage environment where your work has direct impact, and are comfortable defining new workflows from scratch rather than working in a more established, structured environment
Bonus Points
Experience scaling a workforce planning function or care delivery model
Familiarity with telehealth, digital health, or member-based care models
Experience working with or supporting clinical teams
You've been called a "force of nature" and have done something most people wouldn't — run a marathon, started a company, earned a degree while working full-time, or overcome significant adversity
You have direct experience in digital health or the autoimmune/chronic condition space
What We Offer
A team that genuinely cares about each other and the members we serve
A fully remote company that gathers every year for an annual retreat
A base salary range of $95,000 - $125,000 with meaningful equity and benefits. Placement within our range depends on directly relevant skills and experiences you bring to the role.
For your safety: Please remember that WellTheory will only contact you from a @welltheory.com email address. Be cautious of emails from other domains. Our recruiting team will never ask for money, fees, or banking information as part of our hiring process. If you're ever unsure, don't click any links and apply directly to a posted role on our career site.
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At WellTheory, we're committed to building a diverse, inclusive, and authentic team — so if you're excited about this role but your experience doesn't check every box, we encourage you to apply anyway. You might be exactly who we're looking for.
WellTheory is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.
If you require accommodations at any stage of our hiring process, please reach out to our hiring team. We're happy to work with you.
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